PRIVACY POLICY
Website and Chrome Extension Privacy Policy
1 INTRODUCTION
1.1 Important information and who we are
Welcome to People & Robots Ltd’s Privacy and Data Protection Policy
(“Privacy Policy”).
At People & Robots Ltd (“we”, “us”, or “our”) we are committed to protecting
and respecting your privacy and Personal Data in compliance with the
United Kingdom General Data Protection Regulation (“GDPR”), the Data
Protection Act 2018 and all other mandatory laws and regulations of the
United Kingdom.
This Privacy Policy explains how we collect, process and keep your data
safe. The Privacy Policy will tell you about your privacy rights, how the law
protects you, and inform our employees and staff members of all their
obligations and protocols when processing data.
The individuals from which we may gather and use data can include:
Customers
Business contacts
Employees/Staff Members
and any other people that the organisation has a relationship with or may
need to contact.
This Privacy Policy applies to all our employees and staff members and all
Personal Data processed at any time by us.
1.2 Who is Your Data Controller
People & Robots Ltd is your Data Controller and responsible for your
Personal Data. We are not obliged by the GDPR to appoint a data
protection officer and have not voluntarily appointed one at this time.
Therefore, any inquiries about your data should either be sent to us on
email at hello@listify.ai or sent in a letter to 28 Rennie Court 11 Upper
Ground, London, SE1 9LP, United Kingdom.
You have the right to make a complaint at any time to the Information
Commissioner’s Office (ICO), the UK supervisory authority for data
protection issues (www.ico.org.uk). We would, however, appreciate the
chance to deal with your concerns before you approach the ICO so please
contact us in the first instance.
1.3 Processing Data on Behalf of a Controller and Processors’
responsibility to you
In discharging our responsibilities as a Data Controller we have employees
who will deal with your data on our behalf (known as “Processors”).
Therefore, the responsibilities described below may be assigned to an
individual, or may be taken to apply to the organisation as a whole. The
Data Controller and our Processors have the following responsibilities:
Ensure that all processing of Personal Data is governed by one of the legal
bases laid out in the GDPR (see 2.2 below for more information on those
bases);
Ensure that Processors authorised to process Personal Data have
committed
themselves to confidentiality or are under an appropriate statutory
obligation of confidentiality;
Implement appropriate technical and organisational measures to ensure a
level of security appropriate to the risk associated with the processing of
Personal Data;
Obtain the prior specific or general authorisation of the Controller before
engaging another Processor;
Assist the Controller in the fulfilment of the Controller's obligation to
respond to requests for exercising the data subject's rights;
Make available to the Controller all information necessary to demonstrate
compliance with the obligations laid down in the GDPR and allow for and
contribute to audits, including inspections, conducted by the Controller or
another auditor mandated by the Controller;
Maintain a record of all categories of processing activities carried out on
behalf of a Controller;
Cooperate, on request, with the supervisory authority in the performance of
its tasks;
Ensure that any person acting under the authority of the Processor who
has access to Personal Data does not process Personal Data except on
instructions from the
Controller; and
Notify the Controller without undue delay after becoming aware of a
Personal Data Breach;
2 LEGAL BASIS FOR DATA COLLECTION
2.1 Types of Data / Privacy Policy Scope
“Personal Data” means any information about an individual from which that
person can be identified. It does not include data where the identity has
been removed (anonymous data).
We may collect, use, store and transfer different kinds of Personal Data
about you which we have grouped together below. Not all of the following
types of data will necessarily be collected from you but this is the full scope
of data that we collect and when we collect it from you:
Profile/Identity Data: This is data relating to your first name, last name,
gender, date of birth.
Contact Data: This is data relating to your phone number, addresses, email
addresses, phone numbers.
Billing Data: This is information relating to your debit and credit card
information such as the name attached to your payment details and your
billing address.
Transactional Data: This is information of details and records of all
payments you have made for our services or products.
We do not collect any Special Categories of Personal Data about you (this
includes details about your race or ethnicity, religious or philosophical
beliefs, sex life, sexual orientation, political opinions, trade union
membership, information about your health, and genetic and biometric
data). Nor do we collect any information about criminal convictions and
offences.
2.2 The Legal Basis for Collecting That Data
There are a number of justifiable reasons under the GDPR that allow
collection and processing of Personal Data. The main avenues we rely on
are:
“Consent”: Certain situations allow us to collect your Personal Data, such
as when you tick a box that confirms you are happy to receive email
newsletters from us, or ‘opt in’ to a service.
“Contractual Obligations”: We may require certain information from you in
order to fulfil our contractual obligations and provide you with the promised
service.
“Legal Compliance”: We’re required by law to collect and process certain
types of data, such as fraudulent activity or other illegal actions.
“Legitimate Interest”: We might need to collect certain information from you
to be able to meet our legitimate interests - this covers aspects that can be
reasonably
expected as part of running our business, that will not have a material
impact on your rights, freedom or interests. Examples could be your
address, so that we know where to deliver something to, or your name, so
that we have a record of who to contact moving forwards.
3 HOW WE USE YOUR PERSONAL DATA
3.1 Our Uses
We will only use your Personal Data when the law allows us to. Set out
below is a table containing the different types of Personal Data we collect
and the lawful basis for processing that data. Please refer to section 2.2 for
more information on the lawful basis listed in the table below.
Examples provided in the table below are indicative in nature and the
purposes for which we use your data may be broader than described but
we will never process your data without a legal basis for doing so and it is
for a related purpose. For further inquiries please contact us.
3.2 Marketing and Content Updates
You will receive marketing and new content communications from us if you
have created an account and chosen to opt into receiving those
communications. From time to time we may
make suggestions and recommendations to you about goods or services
that may be of interest to you.
3.3 Change of Purpose
We will only use your Personal Data for the purposes for which we
collected it, unless we reasonably consider that we need to use it for
another reason and that reason is compatible with the original purpose. If
you wish to get an explanation as to how the processing for the new
purpose is compatible with the original purpose, please contact us.
If we need to use your Personal Data for an unrelated purpose, we will
notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your Personal Data without your
knowledge or consent, in compliance with the above rules, where this is
required or permitted by law.
4 YOUR RIGHTS AND HOW YOU ARE PROTECTED BY US
4.1 What Control Do I Have Over People & Robots Ltd’s Use Of My
Personal Data?
You may delete your account at any time – this will remove your account
page from our systems and our related software.
We do not guarantee the ability to delete all stored data. If you would like
us to delete/correct personally identifiable data, let us know and we will
action your request as soon as practicable.
Your account information will be protected by a password for your privacy
and security. You need to prevent unauthorized access to your account
and personal information by selecting and protecting your password
appropriately and limiting access to your computer or device and by signing
off after you have finished accessing your account.
You can access information associated with your account by logging into
your account you created with us.
Your account information will be protected by a password for your privacy
and security. You need to prevent unauthorized access to your account
and personal information by selecting and protecting your password
appropriately and limiting access to your computer or device and by signing
off after you have finished accessing your account.
California Privacy Rights: Under California Civil Code sections 1798.83-
1798.84, California residents are entitled to ask us for a notice identifying
the categories of personal customer information which we share with our
affiliates and/or third parties for marketing purposes, and providing contact
information for such affiliates and/or third parties. If you are a California
resident and would like a copy of this notice, please submit a written
request to hello@listify.ai.
4.2 How Does People & Robots Ltd Protect Customers' Personal Data?
We are concerned with keeping your data secure and protecting it from
inappropriate disclosure. Any Personal Data collected by us is only
accessible by a limited number of employees who have special access
rights to such systems and are bound by obligations of confidentiality. If
and when we use subcontractors to store your data, we will not relinquish
control of your Personal Data or expose it to security risks that would not
have arisen had the
data remained in our possession. However, unfortunately no transmission
of data over the internet is guaranteed to be completely secure. It may be
possible for third parties not under the control of People & Robots Ltd to
intercept or access transmissions or private
communications unlawfully. While we strive to protect your Personal Data,
we cannot ensure or warrant the security of any Personal Data you transmit
to us. Any such transmission is done at your own risk. If you believe that
your interaction with us is no longer secure, please contact us.
4.3 Opting Out Of Marketing Promotions
You can ask us to stop sending you marketing messages at any time by
You can opt out of our marketing communications at any time by clicking
the unsubscribe link in our emails or by emailing us at hello@listify.ai.
Where you opt out of receiving these marketing messages, we will continue
to retain other Personal Data provided to us as a result of interactions with
us not related to your marketing preferences.
4.4 How to Request your Data and the Process for Obtaining it
You will not have to pay a fee to access your Personal Data (or to exercise
any of the other rights). However, if your request is clearly unfounded, we
could refuse to comply with your request.
We may need to request specific information from you to help us confirm
your identity and ensure you have the right to access your Personal Data
(or to exercise any of your other rights). This is a security measure to
ensure that Personal Data is not disclosed to any person who has no right
to receive it. We may also contact you to ask you for further information in
relation to your request to speed up our response.
5 YOUR DATA AND THIRD PARTIES
5.1 Will We Share Your Data With Third Parties?
We may also share Personal Data with interested parties in the event that
People & Robots Ltd anticipates a change in control or the acquisition of all
or part of our business or assets or with interested parties in connection
with the licensing of our technology.
If People & Robots Ltd is sold or makes a sale or transfer, we may, in our
sole discretion, transfer, sell or assign your Personal Data to a third party
as part of or in connection with that transaction. Upon such transfer, the
Privacy Policy of the acquiring entity may govern the further use of your
Personal Data. In all other situations your data will still remain protected in
accordance with this Privacy Policy (as amended from time to time).
We may share your Personal Data at any time if required for legal reasons
or in order to enforce our terms or this Privacy Policy.
5.2 Third-Party Links
This Site may include links to third-party websites, plug-ins and
applications. Clicking on those links or enabling those connections may
allow third parties to collect or share data about you. We do not control
these third-party websites and are not responsible for their privacy
statements. When you leave our Site, we encourage you to read the
privacy policy of every website you visit.
6 HOW LONG WILL WE RETAIN YOUR DATA FOR?
We will only retain your Personal Data for as long as reasonably necessary
to fulfil the purposes we collected it for. We may retain your Personal Data
for a longer period than usual in the event of a complaint or if we
reasonably believe there is a prospect of litigation in respect to our
relationship with you.
7 AGE LIMIT FOR OUR USERS
You must not use People & Robots Ltd unless you are aged 16 or older. If
you are under 16 and you access People & Robots Ltd by lying about your
age, you must immediately stop using Profile AI.
This website is not intended for children and we do not knowingly collect
data relating to children.
8 INTERNATIONAL TRANSFER OF DATA
Your information may be stored and processed in the US or other countries
or jurisdictions outside the US where People & Robots Ltd has facilities.
We are currently storing data in the EU and so, by using People & Robots
Ltd, you are permitting and consenting to the transfer of information,
including Personal Data, outside of the US.
9 NOTIFICATION OF CHANGES AND ACCEPTANCE OF POLICY
We keep our Privacy Policy under review and will place any updates on this
webpage. This version is dated 18 July 2022. By using People & Robots
Ltd, you consent to the collection and use of data by us as set out in this
Privacy Policy. Continued access or use of People & Robots Ltd will
constitute your express acceptance of any modifications to this Privacy
Policy.
10 INTERPRETATION
All uses of the word 'including' mean 'including but not limited to' and the
enumerated examples are not intended to in any way limit the term which
they serve to illustrate. Any email addresses set out in this policy may be
used solely for the purpose for which they are stated to be provided, and
any unrelated correspondence will be ignored. Unless otherwise required
by law, we reserve the right to not respond to emails, even if they relate to
a legitimate subject matter for which we have provided an email address.
As a matter of common sense, you are more likely to get a reply if your
request or question is polite, reasonable and there is no relatively obvious
other way to deal with or answer your concern or question (e.g. FAQs,
other areas of our website etc.).
Our staff are not authorised to contract on behalf of People & Robots Ltd,
waive rights or make representations (whether contractual or otherwise). If
anything contained in an email from a People & Robots Ltd address
contradicts anything in this policy, our terms or any official public
announcement on our website, or is inconsistent with or amounts to a
waiver of any People & Robots Ltd rights, the email content will be read
down to grant precedence to the latter. The only exception to this is
genuine correspondence expressed to be from the People & Robots Ltd
legal department.
11 TERMS OF USE
Please also see our Terms of Use which set out the terms, disclaimers, and
limitations of liability governing your use of People & Robots Ltd.